Fig 1.
No changes are represented by green check marks. Conserved tasks with changes (more or less) are represented by blue circular arrows. Not conserved tasks are represented by red crosses. Tasks specific to remote are notified by yellow arrows.
Fig 2.
JOBIM 2020 remote conference selected technical solutions and organization.
For the plenary and parallel sessions of the conference, but also for our meetings, we selected the Zoom platform (three “1,000 participants webinar” licenses fulfilled our needs). For the poster session, we chose Jitsi Meet and created 1 room for each poster using a bespoke web interface. All the links were available through the conference website (hosted by SciencesConf.org; https://www.sciencesconf.org/). For social interactions, on top of email and phone calls, several platforms were used: Slack, WhatsApp, and Twitter.
Fig 3.
JOBIM 2020 remote conference program in 2 formats.
Week view on the left with room links in colored squares and list view on the right with room links between parentheses. Room links lead to a Zoom conference session as shown in the center. The screenshot of the conference program is from a homemade tool we developed specifically for this conference. JOBIM, Journées Ouvertes en Biologie, Informatique et Mathématiques.
Fig 4.
The original goodies were replaced by a DIY folded cup, with the model to be printed from the website. Participants had fun with this concept and shared their experience with humor and enthusiasm as shown by the legend on this picture. It illustrates well how remote participants were successfully involved in remote social events. Image credit: Nathalie Lehmann. DIY, do-it-yourself; JOBIM, Journées Ouvertes en Biologie, Informatique et Mathématiques.
Fig 5.
From the calendar link (top left), the user is brought to the virtual room for posters (at center) [4] where hundreds of posters are displayed and can be dynamically filtered (as framed in dashed red) to only display a list of matching posters. From any poster card, the user can read the summary, have an overview of the poster, download the associated PDF, and reach the Jitsi room during poster sessions. The link to a Jitsi room is unique for each poster and can be displayed only during poster sessions (it is managed by site administrators). Image credit: Nguyet Dang. The screenshot of the poster session is from a homemade tool (https://github.com/guignonv/online_poster_room). JOBIM, Journées Ouvertes en Biologie, Informatique et Mathématiques.
Fig 6.
Estimation of GHG emissions and distances traveled.
If JOBIM 2020 had been organized face to face, we estimate the GHG emissions and distances traveled, respectively, in kg CO2e and km, using different modes of transport. GHG, greenhouse gas; JOBIM, Journées Ouvertes en Biologie, Informatique et Mathématiques.